Foundation Services Administrator 

Howland Capital Management seeks an administrator to support the Foundation Services department. Reporting to the Portfolio Administrator Manager, the Foundation Services Admin will support the administrative and operational needs of the department. The Foundation Services team currently consists of two full-time staff members who focus on offering charitable giving and foundation support for HCM investment management clients. The team provides administration and governance support, while also supporting philanthropic vision and mission, tailored to specific needs.  

The position will primarily be remote, with the requirement to occasionally work within the Howland Capital Management office and/or in the community with grantee partners. 

Responsibilities:  

• Track scheduling of all grant awards and ensure gifts are made on schedule. Generate grant award letters and track acknowledgment letters for all Foundation Services clients. 

• Process all grant payments electronically for all Foundation Services clients. 

• Collect and manage grantee banking information for all foundation services clients. 

• Ensure all grantee data and contact information is up-to-date for all Foundation Services clients.  

• Help manage tax preparation for Foundation Services clients. 

• Assist with scheduling for Foundation Services staff. 

• Assist with board meeting prep for all Foundation Services clients and assist with writing meeting minutes.  

• Assist with event logistics, including scheduling, producing documents, and on-site support. 

• Track and share philanthropy-related news with Foundation Services staff. 

• Manage and maintain the online grants administration system for The Devonshire Foundation (Giving Data) and support grants tracking in Excel for other foundation services clients.  

• Manage website content for The Devonshire Foundation, including present grants and promoting grantee impact stories.  
• Regularly update The Devonshire Foundation’s LinkedIn. 
• Create a content library for website and social media use. 
• Manage and update The Devonshire Foundation website as needed. 

Qualifications :

• Bachelor’s degree and/or a minimum of 2 years of experience 

• Excellent verbal and written skills are required 

• Able to work under tight deadlines and multitask 

• Ability to work independently and collaboratively with a small team  

• Demonstrates organizational skills with great attention to detail 

• High energy individual with flexibility and ability to retain calm demeanor under pressure 

• Proficiency in MS Office products is required (Word, Outlook, Excel) 

• Ability to effectively interact and collaborate with a diverse set of colleagues and constituents, including grantees, Trustees, community members, senior colleagues, and investment managers  

• A high level of curiosity and desire to learn and/or demonstrated interest in philanthropy and nonprofit organizations 

• Ability to be on-site in Boston for at least one multi-day meeting per year. Willingness to travel for conferences or meetings as needed.